What to include
Your full name, job title, employment start date, employment type (full-time, part-time, contract), and gross annual or monthly salary. The letter should be on company letterhead if possible.
Supporting documents
Employment letter for your rental application
An employment letter confirms your job status, income, and tenure. It is one of the most requested supporting documents by agents and landlords — and one of the easiest to get wrong.
Who should write it
Your direct manager, HR department, or payroll team. The signer should include their name, title, and direct contact details so the landlord or agent can verify if needed.
Keep it recent
Letters older than 30 days may be questioned. Ask for a fresh one close to your application date. Most HR departments can produce this in a day or two.
Self-employed or freelance
If you are self-employed, provide your last two tax returns or a letter from your accountant confirming your income. Some agents also accept recent bank statements showing regular income.
Format and presentation
A clean PDF is better than a photo of a printed letter. Keep it to one page. Avoid informal language — this is a formal document that supports your application credibility.
Common mistakes
- • Submitting a letter with no contact details for verification
- • Using an outdated letter from a previous role
- • Forgetting to mention employment type or start date
- • Providing net salary instead of gross — agents usually expect gross figures
Include your employment details in a clean application
RentFiles organises your employment, income, and references into a single professional document.